Part 1: Statement of Intent

Our policy is to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees and to provide such information, training and supervision as they need for this purpose. 

We also accept our responsibility for the health and safety of other people (such as clients, delivery drivers and visitors) who may be affected by our activities.

The specific hazards associated with the hire, sales, testing, distribution and maintenance of diesel, petrol, and hybrid generators (including electrical shock, hazardous substances, heavy lifting, and fire risks) will be proactively managed.

We commit to:

• Preventing accidents and cases of work-related ill health.
• Managing health and safety risks arising from our work activities.
• Providing sufficient information, instruction, and training to ensure employees are competent to do their tasks.
• Consulting with our employees on matters affecting their health and safety.
• Maintaining safe plant and equipment.
• Ensuring safe handling and use of fuels, oils, and other hazardous substances.

Part 2: Responsibilities for Health and Safety

Overall and final responsibility for health and safety rests with the Managing Director.

Day-to-day responsibility for ensuring this policy is put into practice is delegated to:

Specific Health & Safety Responsibility

Operations / Depot Manager

Oversees workshop safety, generator testing zones, and fleet dispatch logistics.

Workshop Supervisor

Ensures proper maintenance of hire equipment and enforcement of electrical safety protocols.

Competent Person / Safety Officer

Conducts risk assessments, updates safety registers and oversees accident reporting.

All Employees

Co-operate with supervisors follow safety instructions use provided Personal Protective Equipment (PPE) and report any hazards immediately.

Part 3: Arrangements (Practical Procedures)

1. Risk Assessments

• Risk assessments will be undertaken by the Competent Person or designated Depot Manager.
• Findings of the risk assessments will be reported to management, and actions required to remove or control risks will be implemented immediately.
• Significant risks inherent to our industry such as working with high-voltage electricity, hazardous chemical storage (diesel/petrol), manual handling and loading/unloading transport vehicles will be reviewed annually or when operational changes occur.

2. Equipment Safety & Maintenance

• All generators in our hire fleet must undergo a rigorous check, service and Electrical Insulation/Continuity Testing (PAT/Load Bank testing) before being hired out to customers.
• All workshop tools and lifting equipment (e.g., cranes, forklifts) will be checked, maintained and formally inspected under LOLER (Lifting Operations and Lifting Equipment Regulations) and PUWER (Provision and Use of Work Equipment Regulations) guidelines.

3. Electrical Safety & Live Testing

• Only qualified, competent electricians or trained technicians are permitted to perform electrical diagnostics and load bank testing.
• Test areas must be explicitly demarcated with physical barriers and appropriate safety warning signs to prevent unauthorised entry.
• Isolation protocols (Lockout/Tagout) must be strictly followed when repairing or servicing components.

4. Safe Handling of Hazardous Substances (COSHH)

• The company will assess and control risks from exposure to hazardous materials like diesel, petrol, engine oils, coolants and battery acids under the Control of Substances Hazardous to Health (COSHH) Regulations.
• Data sheets will be kept for all substances. Fuel storage tanks must be bunded to prevent environmental spills and appropriate spill kits must remain accessible in the workshop and on delivery vehicles.

5. First Aid and Accidents

• First aid boxes are located in the Main Office, Workshop and all Delivery Vehicles.
• The Appointed First Aider(s) will be prominently listed on the health and safety notice board.
• All workplace accidents and near-misses must be recorded in the Accident Book located in the main office.
• The Competent Person is responsible for reporting qualifying incidents to the HSE under the RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) guidelines.

6. Fire Safety and Emergencies

• Fire risk assessments will be kept up to date. Escape routes, fire alarms and fire extinguishers will be checked regularly by the Depot Manager.
• Emergency evacuation drills will be carried out at least once every 12 months.

7. Training and Consultation

• Induction training will be provided for all new employees, covering safe plant operation, chemical risks, manual handling and emergency procedures.
• Job-specific training will be mandated for forklift operation, high-voltage equipment handling and load security.
• Employee consultation will happen monthly via team briefings to address concerns and communicate safety changes.

Health and Safety Policy Amendment

This document acts as an immediate addendum to the Health and Safety Policy for GENSETSUK Generator Hire and Sales. 

It formalises the specific operational procedures required for the hire, sales and logistical handling of commercial power generation systems across the United Kingdom.

HEALTH AND SAFETY AMENDMENT: GENSETSUK

1. Statutory Compliance & Scope

This policy applies to all operations conducted by GENSETSUK, including our central depot, engineering workshops, transit routes and customer deployment sites. 

All activities must strictly align with the Electricity at Work Regulations 1989 and the Control of Noise at Work Regulations 2005 to mitigate the specific risks of multi-kVA power generation distribution.

2. Specific Operational Arrangements

High-Voltage Operations & Load Bank Testing

• Exclusion Zones: All load bank testing areas within the GENSETSUK workshop must be strictly enclosed using high-visibility, interlocking safety barriers.
• Competency: No employee may connect, configure, or activate a generator outputting over 110V unless they hold a valid joint industry electrical qualification (such as an ECS Gold Card or equivalent certified competence).
• Earthing Systems: Before any functional testing or customer hand-over occurs, technicians must ensure that temporary earthing spikes or continuous earth bonds are checked and validated using calibrated loop impedance testers.

Fuel Storage, Transport, and Refuelling

• Spill Containment: All bulk diesel and fuel storage tanks operated by GENSETSUK must be double-walled (bunded) and compliant with the Control of Pollution (Oil Storage) (England) Regulations 2001.
• Transit Logistics: When transporting fuel-laden generators or standalone bowsers to customer sites, delivery drivers must ensure that vehicle payloads remain within legal limits, ADR regulations are followed if carrying bulk fuel and that heavy-duty spill kits are secured on board.
• Refuelling Protocols: Refuelling must never take place while a generator engine is running or hot. Static grounding straps must be utilised where necessary to prevent spark ignition.

Customer Site Handover & Installation

• Pre-Hire Assessment: Before handing over control of any genset equipment to a client, a documented Pre-Delivery Inspection (PDI) report must be signed off by a GENSETSUK technician.
• On-Site Positioning: Equipment must only be placed on stable level ground capable of supporting the operational weight (including full fuel capacity) of the specific kVA unit. Ventilation paths must be completely unobstructed to prevent carbon monoxide accumulation.

GENSETSUK
Health and Safety Policy: Expanded Schedule of Scope & 24/7 Response Protocols

This schedule expands the primary policy to incorporate the specific risk profiles of 24/7 emergency emergency response [GENSETSUK 247 emergency breakdown support] and the extended fleet assets of GENSETSUK: Generator Accessories [GENSETSUK generator accessories hire], Fuel Tanks [GENSETSUK fuel tank hire], Tower Lights [GENSETSUK tower light hire] and Towable Welfare Units [GENSETSUK towable welfare units hire].

EXTENDED OPERATIONAL ARRANGEMENTS

1. 24/7 Emergency Breakdown & Mobile Refuelling Protocols

Operating a round-the-clock rapid response service introduces heightened risks regarding lone working, fatigue and unpredictable site environments.

• Dynamic Risk Assessments (DRA): Technicians attending night-time or emergency call-outs must conduct a mental and recorded DRA before commencing work. If the site is unstable, lacks adequate light or presents immediate environmental hazards, work must be suspended until conditions are made safe.
• Fatigue Management: GENSETSUK enforces strict shift patterns and mandatory rest periods between consecutive call-outs. No engineer is permitted to drive or service live machinery if their active shift duration exceeds statutory limits.
• Lone Worker Protection: Engineers on call-out must use the designated company check-in system. Automatic GPS location tracking and panic-alarm functions must be active on all mobile communication units during out-of-hours deployments.

2. Extended Fleet Asset Controls

Fuel Tanks & Distribution Systems

• Static Management & Interconnection: When coupling external bulk fuel tanks to generators via fast-fit lines, technicians must ensure all lines are clear of pedestrian routes and protected from vehicular crushing. Static bonding cables must connect the tank chassis to the generator ground frame prior to fuel transfer.
• Environmental Emergency Plans: Every deployment of a fuel tank must be accompanied by an appropriately rated chemical/oil spill response kit. Any environmental ingress must be reported instantly via the internal hazard procedure.

Tower Lights

• Mast Stability & Wind Loading: Lighting towers present severe tipping hazards. Technicians and delivery drivers must ensure outriggers/stabilisers are fully extended and locked before raising the mast. Masts must never be raised or remain elevated in wind speeds exceeding the manufacturer’s specified safety rating (typically 80 km/h / 50 mph).
• Overhead Line Hazards: A strict visual survey for overhead cables must be executed before erecting any mast. The "Look Up and Live" rule applies; masts must maintain a minimum clear distance of 15 metres from overhead power lines carried on steel towers and 9 metres from lines on wooden poles.

Towable Welfare Units

• Towing Logistical Safety: Only drivers with the appropriate licence categories and validated training are permitted to tow mobile welfare units. Hitch mechanisms, breakaway cables, and trailer lighting circuits must be inspected prior to every transit.
• Sanitation & Power Integration: Integral generator systems within welfare units must undergo the same rigorous PAT and emissions checks as the main fleet. Effluent tank extraction and fresh water replenishment must follow biological hazard handling guidelines (COSHH).

Generator Accessories (Cables, Distribution Boards, Transformers)

• Trip and Environmental Safeguards: All heavy-duty trailing cables (e.g., three-phase H07RN-F trailing leads) must be covered with heavy-duty rubber cable ramps across paths or buried appropriately.
• IP Ratings & Ingress Protection: Distribution boards and changeover switches used outdoors must maintain a minimum rating of IP55 or higher. Enclosures must remain securely locked during operation to prevent water ingress or unauthorised public tampering.

Signed: CEO: Mr David Phillips
Date: 12th September 2026
Review Date: 12th September 2027